Category Archive Printer Issues

Fixing the Device Setup Failed Message in HP Printers

Troubleshooting Printer Issues

Common Printer Issues

One of the major issues which owners of HP printers face is the Device Setup Failed message popping up when they installing the printer. In such a case, the following things happen after they connect the printer to the PC via USB.

  • A message comes up, saying Device setup failed to complete.
  • The normal plug-and-play device installation does not initialize.
  • A red X mark comes up in the lower right of the screen.

Troubleshooting printer issues like these involves the use of multi-stepped methods. These may be too complex for the average user to carry out, which is why calling a printer support technician is a good idea. The following steps need to be taken to fix the above error.

  • Plug out the USB cable and plus it back in. This should be at the back of the printer. After reconnecting, use pressure to make sure the connections are secure. After that, try installing the device once more.
  • Check the USB connection. Maybe the port you have the cable plugged into is not working properly. Try another one and see if this solves the problem.
  • Try using a different USB cable to connect the printer with the PC. HP printers generally support only cables under 3 meters in length. Try installing the printer once more.
  • Take out any extra USB devices that are connected to the PC. If there are several of these, such as maybe another printer, unplug all but the mouse and keyboard. Try installing the printer once more, and if this resolves the issue, then get a powered hub before reconnecting the devices you disconnected.
  • Reset the printer. This should be done as follows. Turn it on, and wait for it to go into idle status. Take out the power cord from the back, and wait one minute. Plug the cord back in and turn the printer on. Wait until it goes into idle mode, and see if the installation starts up automatically, the way it should have the first time.
  • Refresh Windows Device Manager. The driver in Windows Device Manager may not be up to date, in which case you would need to launch the program and find the following entries: Print queues, Printers, Universal Serial Bus controllers, and Other devices. If there is a yellow mark, or something like Unknown device listed, then right click the entry and choose Update Driver Software. After that, follow the prompts on the wizard screen that pops up. Choose the Search automatically for updated driver software
  • Uninstall the driver and software. For this, first unplug the USB cable, and then open Control Panel in Windows. Choose Programs and Features, and from the list, find and select your printer’s software, and hit Uninstall. Follow the prompts shown on the screen, and restart the PC for the changes to take effect.

Uninstall Programs

 

  • Delete any unnecessary folders and files, because it is important to ensuring no problematic data stays inside the PC. Launch the disk cleanup tool in Windows and choose Free up disk space by deleting unnecessary files. Pick C: and wait for the program to scan for and delete the files you do not need.
  • Turn off background programs before troubleshooting printer problems such as the Device Setup Failed message, especially the TSR programs that automatically load after the PC is switched on. These are essential to activating antivirus software and such, but not for the computer to run. Sometimes, they even block printer software installations. The MSCONFIG utility allows turning them off. Inside MSCONFIG window, head to the General tab and select Selective Startup, and then uncheck Load startup items. Under Services, leave the Hide all Microsoft services box checked, and then select Disable All. Hit Apply, and then OK. Restart the computer for the changes to take effect.

System Configuration

  • Reinstall the driver and software. Download the correct driver for your printer model from online, and install this in your PC. Alternatively, install the driver straight from the installation CD you got with the printer. For that, first disconnect the machine and then insert the CD. Run the installer and follow the prompts shown on the screen. If required, choose your printer make and model, and select the right operating system. Then, select either the basic driver package to install, or the full software suite, based on what you need.
  • Turn the startup programs back on after the driver installation has been completed. For this, go to MSCONFIG and choose Normal Startup from the System Configuration Hit Apply, and then OK. When asked, restart the computer.

If performing the above steps did not resolve the issue, then call our printer support crew to service your printer. It is much simpler to sit back while they do what it takes to get it back in good working order.

Resolving the “Printer Needs User Intervention” Error in Windows 10

Printer Offline Error

Common Printer Issues

Few things can prove as frustrating as encountering errors when you try printing a document at home or the office. The main reason is that most people these days only ever print something they really need, and when they do get around to it, they invariably expect things to go smoothly, which is not always the case. A printer offline error is not the only thing that can mess with you in this way; there is an even more annoying problem which lots of printer users have been seeing lately. This is an error message that read “Printer Needs User Intervention”.

This message can show up either in the top panel display of the printer, or a dialog box in your PC. Most brands have this, with laser printers exhibiting it more commonly than inkjets. You could take it to mean a print job has been corrupted, that the spooler is inactive, or that maybe a vital driver is missing. Following are a few good fixes you can try if you ever come across this error.

Start the Print Job Over

  • You need to first start over the print job. For this, click on the Cortana button, type in “devices and printers” and head to the Devices and Printers
  • Choose the active printer shown here, and then click on See what’s printing. This will launch the window underneath.

Printers And Devices

  • Right-click on the specific print job, which you plan to restart, and choose the Restart option out of the different entries in the context menu.

Clear Out the Print Queue

  • This should delete the entirety of the print jobs, which may be all it takes to get the printer working properly again. Turn the printer off to clear the queue.
  • The print spooler service needs to be stopped. Start by hitting the Windows + R key combo to bring up the Run command, typing in services.msc, and hitting Enter.
  • Double-click on Print Spooler, and that should launch the relevant window. Hit the Stop button, and that will switch off the spooler.

Printer Spooler Properties

  • Click on File Explorer present on the taskbar, and type C:\Windows\System32\spool\PRINTERS into the navigation field.
  • Choose all the files present in this folder, and delete them as one.

Printer Spooler Folder

  • Go back to the Print Spooler Properties window and hit Start, so that the service comes back on.

Restart the Computer’s Print Spooler

This is often seen to be very effective as a fix for the user intervention error. What you need to do is open up the Services window using the services.msc command in the Run dialog, right click on Print Spooler to bring up its context menu, and then hit the Restart option shown in the context menu.

Restart Printer Spooler

Use the Printer Troubleshooter

Windows 10 comes with a slew of tools, which can assist with repairing software and hardware problems, and more to the point, troubleshooting printer issues. One of them, the Printer Troubleshooter, is invaluable on many levels, and extremely handy in untangling printer functionality problems. Following are the steps to run Printer Troubleshooter in Windows 10.

  • Hit the Cortana button located on the taskbar, and in the field that comes up, type in printer and hit Enter.
  • Choose the Find and fix printing problems option to launch the troubleshooter.

Fix Printing Problems

  • It is best to run this with admin permissions, so instead of double-clicking, right click and choose Run as administrator.
  • After that, click on Apply repairs automatically.
  • Hit Next, and wait as the troubleshooter scans for issues. Any fixes it can perform will be applied automatically, so you just need to be patient.

Try Reinstalling the Printer’s Driver

Drivers can serve up hassles when they are incompatible, or even outdated, making efficient hardware use a much harder thing to ensure. If you reinstall your printer’s driver, it should feasibly solve most errors, including the printer offline error and the “Printer Needs User Intervention” error. The main thing this does is make sure the printer all the latest manufacturer drivers installed.

  • Fire up Cortana and type in Device Manager, then hit Enter.
  • Choose Device Manager and wait for its window to appear.
  • Hit Printers, and then right-click on the printer you are using. Choose Uninstall from the context menu, and then hit OK to confirm the change you are about to make.

Reinstalling Printer Driver

The next time you log in, Windows would automatically install the newest printer driver. However, if that does not happen, you need to manually locate and download the latest version of the printer model’s driver, and install it in your PC.

Make sure to go with only the correct driver, and then follow the instructions shown on the installation wizard screen. Get in touch with our tech support experts for any further help with the “Printer Needs User Intervention” error.

 

Common Printer Cartridge Issues and Tips to Resolve Them

How To Turn Printer Online

Printer Cartridge Issues

When you use expensive printer ink cartridges, you will want it to work hassle-free to meet expected print quality or print volume. Often, ink cartridge issues can be solved or even avoided by taking precautions regarding how to use it. This is one of the common issues, which printer users often come across. Sometimes, this can be as infuriating as a printer offline status and having to troubleshoot it with “how to turn printer online” guides.

How can one use a printer without a working cartridge or any other component not working due to its problem? These tips and tricks will help with troubleshooting printer issues, which are cartridge related.

Steps to Fix Cartridge Not Working

If the new cartridge that you installed into your printer is not compatible with the device, you will likely get an error on your computer screen that suggests your cartridge is not working. Depending on your printer model, you should be seeing an error that suggests its cartridge is not recognized or that it is empty and therefore will not print.

If you come across such kind of an error on your PC, try taking out the cartridge and placing it back into your printer to see if that resolves the issue. If not, there could be a problem with the chip of your new cartridge. If that is the case, and everything else fails to resolve cartridge related errors, approach the retailer who sold you the third-party cartridge for a refund or replacement. The top branded printers or printer manufacturers advise users to rely on company authentic cartridges to avoid potential issues with print quality or anything else in that respect.

Tips to Resolve Clogged Print Heads

Initiating a cleaning cycle on your printer is the ideal method to clear print heads’ blockage. More often than not, this setting can be found in the menu of your printer. However, it is best to refer to its user manual for specific steps related to your printer model. Not all printers have the exact mechanism.

It is worth noting, in case you are using third-party ink, it will not have the exact formulation as your printer manufacturer’s authentic ink. In case it is a distinct consistency, it might lead to print head clogs. Consequentially, you will get printouts with missing colors or dots in them.

How To Turn Printer Online

Clogged Print Heads

In case your printer makes use of a cartridge with three colors, the print head is likely to be integrated with the said type of combined color cartridge. In which case, you should replace the clogged one in place of a new cartridge with a print head. However, in case the print head is part of your printer and you cannot clear the issue, you might need a print head replacement. This means that it may be more affordable to purchase a fresh printer than do the cartridge repair with the assistance of a technician.

Troubleshoots for Leaking Ink Cartridges

In case your printer’s ink cartridge does not form a fine seal when you install it, air may get in as well as stop the cartridge from properly working or it may leak. Sometimes, you can resolve a poor cartridge seal by removing and placing it back into your printer, but do not press extremely hard or it could damage the device.

In case a retailer claims that a cartridge is compatible with a printer, you may still have a recourse in case it leaks. A cartridge leak does not necessarily mean that ink is all over the place. Your printer is likely to be not working, so open it and you may happen to see a little ink on the cartridge. This problem can be a bit more frequent with third-party ink cartridges than with manufacturer authentic ones.

How to Fix the Windows Cannot Connect to Printer Error

Network Printer Troubleshooting

Common Printer Issues

While sending documents or print jobs to a network printer, people at times come across an error message that says Windows cannot connect to the printer. Sometimes that is accompanied by an Access is Denied error message, while other times, only the error is shown. There are many reasons as to why it pops up on Windows, yet it mostly depends on the configuration.

To fix the error, first check whether the network printer is set up with a LAN port or whether the printer is connected to another system and is shared on the network. According to that, you have to troubleshoot the issue differently. For that, you can use the following network printer troubleshooting steps as a guide.

Troubleshooting Steps for Shared Network Printer

Try these steps in case the printer is physically connected to a system and it is shared on that computer and you are attempting to add the device to a different PC on the network.

  • Click on the Start button, search for Add Printer in the search box of Start Menu, and click on the link that shows up in the search results.
  • When the Add Printer wizard opens, you have to select which printer to configure. For that, select the checkbox A network printer or a printer attached to another computer.
  • Then, click on Next button and select the Connect to this printer Under Name, you have to type the path to your shared printer using the special characters \\ followed by the name of the PC, to which the device is shared, followed by \ and the printer’s name.

Add Printer Wizard

You should be able to connect to the shared printer. However, in case you are receiving the above-mentioned error, then you can attempt to add your printer as a local device. For that, follow the below steps for troubleshooting printer issues. Make it a point to use these steps only if the printer is attached to a different system and is shared on the network.

  • You have to choose Local printer attached to this computer checkbox from the Add Printer wizard and deselect the checkbox under it.
  • On the next window, click Create a new port checkbox and then select Local Port from the drop-down list next to the checkbox. Click on Next button and you will be prompted to key in a Port Name. In the Port Name graphical box, you have to key in the path to the printer.

Printer Port

Network Printer Troubleshooting

In case you have a printer attached to wireless or LAN network, follow the below steps to fix the Windows cannot connect to the printer error.

  • Select the checkbox Local printer attached to this computer, and then choose the checkbox to create a fresh port as mentioned in the earlier step. Instead of selecting a Local Port from the drop-down, you have to select Standard TCP or IP Port.

New Printer Port

  • Then key in the printer’s IP address. In case you do not remember the IP address, take a printout of the printer’s configuration sheet. You should be able to do that directly from the printer’s menus – if you have doubts, check the user manual supplied by the printer manufacturer.

Enable File and Printer Sharing on Windows Firewall

You cannot connect to the printer if Windows Firewall prevents the connection. Ensure an exception is given for printer and file sharing through Windows Firewall on the computer and the PC to which the device is attached. Follow the steps mentioned below to enable the option.

  • Press the Windows button, and open Control Panel from the Start Menu.
  • From the Control Panel, choose Windows Firewall and click on the Exceptions
  • Ensure the File and Printer Sharing checkbox has a tick mark. If not, select the checkbox. That will make sure the application will not block the connection.

Windows Firewall

Update the Printer Drivers

You will come across the printer error if you are adding the device to a Windows 7 PC and the system that hosts the printer has Windows Vista or XP. In which case, you should download the drivers for Windows 7 from the manufacturer website and install it on the host computer. When you attempt to establish a connection from Windows 7 computer to the printer, the driver for the operating system should be accessible from the host PC for installation.

Disable the Antivirus Software that Block Connections

If you have an antivirus installed on the computer and it is blocking the connection, disable the software and then try to connect to the shared printer. If the underlying cause behind the connection issue is the antivirus’ blocking feature, disabling the software should resolve it.

In case you come still across the Windows cannot connect to the printer error while printing on a network environment, get in touch with our tech support professionals via the toll-free number listed above for advanced network printer troubleshooting.

How to Troubleshoot the Out of Paper Error on a Printer

Troubleshooting Printer Issues

Common Printer Issues

While printing something, do you come across an error that indicates printer is out of paper or something likewise? It maybe that the printer has run out of paper as the error suggests, but it can be a malfunction if there is sufficient paper in the tray. If it is the latter, you can use any of these below-given steps for troubleshooting printer issues.

Check the Paper and Reload it

Firstly, check the paper’s condition loaded in the printer’s tray. If the paper is damp, torn, or bent, you might have to replace it with fresh paper. Also, make sure that papers are of the exact length and type. Now align the edges of the paper sheet by tapping that on an even surface and place it back in the paper tray of the printer. The stack of paper should not comprise over a specific number of sheets either.

Check the Back Panel Cover of the Printer

A panel at the rear of the printer might not be set in place. Turn the device around and see to it if its back panel is not ajar. If it is not closed fully, there might be jammed paper there. If so, take off the back panel fully, clear the crumpled paper, and place the panel back on the printer.

Reset the Printer

Firstly, unplug the power cable straightaway without powering off the printer. Then, wait for 30 seconds prior to plugging it back in the printer as well. In case the printer does not turn on automatically, press on its manual power button.

Clean the Rollers of the Printer

If dirt has accumulated in its rollers, it can lead to paper feed errors. Thus, clean it if required; turn off the printer and unplug its power cable first. While cleaning the rollers, use a piece of lint-free cloth and fresh water. Once you are done with cleaning the printer’s rollers, leave it to dry for a while before placing it back. After that, plug back the power cable and turn on the printer.

Crosscheck if the Printer Spooler is Running

The spooler service manages print jobs on Windows. If the spooler were not running, you would have to enable it for troubleshooting printer issues. Here is how to check the spooler configuration.

  • Press Windows and R keys to launch the Run dialog box. In the dialog box, type services.msc and press Enter.

Windows Services

  • In the list of Services that opens next, scroll down to and find the Print Spooler. Check if its Status is shown as Started. If it is Stopped, right-click on Print Spooler to open its Properties. In that, change the Service Status to how it should be by clicking on the Start button under the General

Printer Spooler Properties

  • Then, click on Apply and OK buttons to confirm the changes.

Clear the Cached Print Jobs

Clearing this will erase print jobs stuck on the print queue. Follow the below steps to do that as part of troubleshooting printer problems.

  • Open Windows Explorer, type the path c:\windows\system32\spool\printers on its address bar and press the Enter
  • Choose the files in the Printers folder that opens by pressing Ctrl and A keys, click Organize tab on the toolbar of Windows Explorer, and choose Delete

Printer Spooler Folder

 

Update the Printer Driver

A hardware error might be related to its outdated driver installed on a computer. The same goes for printers. Thus, keeping the driver up-to-date is one way for troubleshooting printer issues. Follow the steps mentioned below to do it through Windows 10 Update.

  • Launch Cortana on Windows 10 and type Device Manager in its search box. Choose Device Manager from the search results. The Device Manager will open in a new window.
  • Choose Printers from Device Manager and right-click on your printer. This will reveal the context or pop-up menu. Choose the option Update Driver Software from the menu that pops up after right clicking on the printer icon.

Update Printer Softwere

  • Then, choose the link to search for update driver automatically. Wait for some time for Windows to search for the driver on the internet. Install the update if the OS does find the printer driver by following the instructions.

Although Windows updates select print drivers, you would have to check for the same if required. In other words, if your printer driver’s update is not found in the OS update or if there is no provision to do it through the internet, you would have to download the driver from your printer manufacturer website and install it manually.

Check if the Printer is Compatible with Windows 10

In case you come across an out of paper while printing after upgrading the OS to this version, check in the manufacturer website to know if the device is compatible with it. Alternatively, feel free to get in touch with our printer service experts to get an instant solution.

How to Troubleshoot Unable to Print a Web Page on Internet Explorer

Troubleshooting Printer Issues

Common Printer Issues

At times, you might run into a script error while printing a web page on Internet Explorer. When that happens, you will not be able to take the printout even if the Print Preview page has opened. Usually, the printing issue can occur due to any of the following reasons:

  • The computer video driver or card is corrupt or outdated.
  • The protected mode is turned on for the Internet security zone of a web page.
  • There is a problem with the temporary folders of the system and the Low folder below the Temp folder is missing.
  • The web page related issue or computer malware.

For troubleshooting printer issues that occur while printing a web page on Internet Explorer, follow the below steps in the exact order they are listed. Move on to the next step only in case a method fails to resolve the script error or printing issue. Alternatively, call our certified browser support technicians for quick assistance.

Open the Same Web Page on a Different Browser

Of course, you have to eliminate possible causes behind an inability to print over the web. What if the web page is not loading on a different browser? If so, it may be due to the website connection issues or malware in the computer, which can be the case if you cannot print from any browser.

Update the Drivers

If there is something wrong with the driver of the printer or video card driver, you may not be able to take printouts of system files or a web page. If the printer is not up-to-date, you have to install the latest update from its manufacturer website. Often, this step is recommended for troubleshooting printer issues that occur even when offline.

  • Press Windows key, search for Device Manager on Start menu and open that from the search results.
  • From the new window, click Display adapters, right-click on the video card driver, and select Update Driver Software. Then, follow the on-screen prompts to complete installing its latest available update.

Device Manager

Update Internet Explorer

If you are trying to print a previously saved web page on the outdated version of Internet Explorer, it is likely that the browser may hang up and a page may not even load up. Thus, you have to update the browser.

To know the version of the browser, open it from Start menu, click on the Help icon and a dialog box will appear detailing the version. Also, note that while downloading the latest version of Internet Explorer from the website, you have to choose the correct system configuration and download the installer file accordingly. Windows have many different versions and come in 32 bit and 64 bit options too; so choose the right one from the site and download it.

Google Chrome Update

Run Internet Explorer with Administrator Privileges

Even if you have not logged into the administrator account, you can still get administrator privileges while running an application. To do that for IE browser, follow the steps mentioned below.

  • Exit the browser by closing all open tabs.
  • Click on Start, search for Internet Explorer in the search box of the Start
  • Right-click on the browser and choose Run as administrator.
  • Now, open the same web page and try printing it.

Print after Disabling the Protected Mode

Search for Internet Options in the Start menu, and open it. In the next dialog box, select the Security tab and deselect the Enable Protected Mode checkbox. It also says Requires Restarting Internet Explorer, so close the open tabs and reopen the browser. Then, run it with administrator privileges and test print the web page.

Internet Properties

Recreate the Missing Low Folder

While doing this step for troubleshooting printer problems, you should not use Internet Explorer. So exit the browser and then proceed to the following steps.

  • Press Windows and Run keys simultaneously. In the Run dialog box, type %temp% and click OK.
  • When the Temp folder opens, right-click on an empty area and choose New, followed by Folder.
  • Name the folder as Low, close the Temp folder, and open Internet Explorer to try printing the web page.

Reset the Low Integrity Level on the Newly Created Folder

  • In the Start menu, search for Command Prompt. When it appears, right-click on that, and choose Run as administrator.
  • In the DOS box, key in ICACLS “%userprofile%\AppData\Local\Temp\Low” /setintegritylevel (OI)(CI)low and run it by pressing the Enter
  • Reboot the system, go to the web page on Internet Explorer that you want to print, and see if the error is resolved.

Windows Command Prompt

The above troubleshooting steps would have helped you to fix the printing error. Yet again, if you run into the printer issues again, get in touch with our tech support professionals via the toll-free number listed above for troubleshooting printer issues on Windows.

How to Fix the Printer Offline Error on a Mac

Printer Offline Error

How To Turn Printer Online

It is seen that sometimes an offline status pops up on Mac when trying to take a printout. It suggests that the Mac OS cannot communicate with the connected printer and it is an annoying error for sure, but it could be simply that the printer may be turned off or a USB connection is loose.

Ensure Printer to PC Connectivity

This is the first thing to do when printer offline error appears on any OS. Follow the below steps to make sure that. Prior to proceeding with these steps, make sure the printer is connected by checking if it appears on the list of devices on your system.

For a USB Printer Connectivity

  • Switch off the printer by pressing on its power button, and then wait for 5 seconds.
  • Unplug the USB cable connected to the device’s back.
  • Switch on the printer. It might begin printing queued documents, so wait for it to complete that and turn silent prior to proceeding.
  • Wait for 5 seconds, and reconnect the cable to your printer. While at it, ensure the cable sits securely on the USB port of the printer. In case it begins to print, let it complete that before moving on to the next step.
  • Retry printing. If it does, you are good to go. If not, read on to learn how to turn printer online over a wireless network.

For a Wireless Printer Connectivity

  • Switch off and on the printer and wait for it to become silent.
  • In case the connection does not come back after restarting the printer, then try the same for the router after closing all activities on the network. To restart the router, first unplug it from the power source and wait for ten seconds.
  • After you connect the router to the power socket, wait for it to establish connectivity to the internet. A light will display indicating the connectivity, so ensure that prior to proceeding.
  • Reboot the PC and wait for it to turn inactive. Once it restarts, click on the Apple icon, and choose System Preferences. Then, click on Printers and Scanners to open the list of printers installed on Mac.

Printer Offline Error

  • If you can choose your printer from the device list, it is connected. However, if the printer does not show up on the list, and you have no options to make it appear there, then the network connection is causing the printer offline error.

Reset the Printer

  • Ensure the printer is inactive prior to proceeding.
  • When the device is switched on, unplug the power cord from its back. Disconnect the same from the power outlet. Wait for at least 1 minute.
  • Reconnect the power cord into the power socket.
  • Re-plug the power cord to your printer’s back.
  • In case it does not switch on, press on the power button for that.
  • Once it turns on, retry taking the printout. If you cannot, move on to the next step.

Delete Other Printers from Mac

If multiple names of the same printer are listed on the computer, remove unwanted entries and keep the one shown as Idle. Note that the Idle printer status in the list is highlighted in green color. After ensuring that, follow the below steps.

Printer Offline Error

  • Open the list of printers from Printers and Scanners.
  • Then, remove extra entries of the same printer by choosing one by one and clicking on the minus button shown on the bottom left.
  • Then, configure the idle printer as the default one.
  • After that, retry printing.
  • If the printer offline error persists, move on to the next troubleshooting step.

Clear the Current Print Queue and Re-Add the Printer

Removing the print queue from the said list and adding it back creates a fresh printing session on Mac. Follow the below steps for that:

  • Ensure there is internet connection on Mac.

How To Turn Printer OnlineIn the list of printers, click on the device, and delete it by clicking on the minus button.

  • To add it back onto the list, click on the plus
  • Then, choose the printer from a new list that appears, and click on Add
  • Click on Use or Print Using.
  • Then, choose the available printer or the AirPrint.
  • Once it appears as Idle in the printers list, retry printing.

If the offline status persists, proceed to the next step to troubleshoot it.

Reset or Reconfigure the Printing System

  • Right-click on a blank area in the list of printers, and choose Reset printing system. Confirm the same upon prompt.
  • Type the administrator account’s Username and Password, and choose OK.
  • Wait for the process to complete and the said list is empty.
  • Add the printer once again to it as explained earlier.
  • Retry printing.

If all these steps fail to fix the printer offline error, you might require advanced troubleshooting to deal with the same. In such a case, get in touch with our certified printer support experts for quick assistance.

Fixing an HP Printer That Has Gone Offline

Printer Offline Error

Common Printer Issues

A printer offline error is not an uncommon problem for PC users. However, it can be hard to fix, especially the first time that it appears. If your HP printer throws this issue at you while you are trying to get work done, you will need to do the following things to resolve the situation.

Check Connectivity with HP Print and Scan Doctor

In Windows 10 and 8, you can download and use a specific software called HP Print and Scan Doctor, which deals with many problems including printer offline conditions.

  • Download the installer file.
  • Open exe in the download folder.
  • After the program opens for the first time, hit Start and choose your printer from the list shown. If it is not there, turn it off and then back on again; then hit Retry. If the connection is flawed in some way, follow the instructions shown on the screen.
  • Hit Fix Printing.
  • Continue to the next step if the printer offline error persists.

Reset Print Environment

The purpose of this is to restore the connection between the device and the printer, and hopefully, the below steps should help you achieve that.

  • Turn off the printer and wait for 10 seconds. After this, pull out the power cord.
  • Turn off the PC or whatever device you are attempting to print from.
  • Plug the power cord back into the printer, and wait for it to power on automatically. If it does not, then turn it on manually.
  • If the printer is connected via wireless, you will need to restart the browser.
  • After that, pull the power cord, and wait 10 seconds before plugging it back in.
  • Wait until the network activity light on the router becomes active.
  • Hit the wireless button to turn off the wireless connection. Alternatively, push the wireless icon. Turn the connection back on.
  • Wait until your printer reconnects to the router.
  • Turn on the PC.
  • Plug the power cord back into the printer.
  • Try printing something. If it works, then the printer offline error has been taken care of. Otherwise, move on to the next method.

Set Default Printer

You may have changed the default print driver by mistake, which means you can have something as grossly unrelated as a WSD driver, which in all fairness has a similar name that the PC probably latched onto. Change the default to the driver you installed originally, and confirm the use of the printer as online.

  • Search for devices in the Start menu, and from the results that come up, select Devices and Printers.
  • Right click on the grayed out printer shown here, and choose Set as Default printer.

Devices And Printers

  • Try printing something. If it works, then the printer offline error has been taken care of. Otherwise, move on to the next method.

Connect to a Wireless Network Once More

When a wireless printer is being connected to a network, it bears ensuring that the name of the network is the same as the one the PC is connected to. Refrain from connecting the printer to a guest or host network of the kind found in coffee shops, apartments, hotels, and schools. These would have additional login requirements or security features that can keep you from connecting.

Connect to the Wireless Direct Connection

If the wireless printer cannot be connected to your network, then you should try using the wireless direct connection of the printer and see if that lets you print. The procedure for wireless direct printing is something our experts can help you with, so feel free to call us up on the toll-free number.

Update Printer Firmware

HP is consistent with the printer updates it puts out, which for a user is a blessing on many levels. Updating your printer firmware may be all it takes to get rid of a printer offline error. Try that, and if it does not work, move on to the next method.

Reinstall Printer Software

  • Take out any attached USB cable from the printer.
  • Click on Start and search for Programs and Features, and click on the first result that appears.
  • In the Programs and Features window, find the HP printer from the list of programs installed on the PC, and double click to start uninstalling it. Follow the prompts to completely remove it from your PC.

Uninstall Printer Software

  • Reinstall the printer software using either an installation disk or a newly downloaded installer file of the latest version available online. Complete the installation by following the instructions shown on the screen.
  • Try printing something. If it works, then the printer offline error has been taken care of.

If your printer offline error persists, call us on 844-204-2153 to have our team of experts fix your issue in minimal time. Certified experts know their way around troubleshooting printer problems, which means your printer would be in safe hands.

How to Fix Error 7031 and Error 7034 in your Print Spooler

Troubleshooting Printer Problems

Common Printer Issues

Not being able to print a document when you need to can be maddening. Sometimes, it turns out to be an issue that can be solved with easy troubleshooting, in which case the whole thing become marginally bearable. However, at other times, nothing you do seems to fix the problem or even affect it in any way, and that is hard to deal with. Reinstalling Adobe Acrobat and other printing-related programs you regularly use may not have any effect on your situation.

Below are two print spooler errors that can drive you up the wall, and how to resolve them. These are commonly seen in more than one version of Windows, but the basic methods to resolve them remain the same across all platforms.

Error 7031

This error happens when gdi32.dll fails to correctly identify how big some of the printer drivers are. You may already know that the size of the printer driver needs to be correctly identified in order for everything to work smoothly following a print command. In the case of Error 7031, the message you receive says: The Citrix Print Manager Service terminated unexpectedly. It has done this 2 time(s). The following corrective action will be taken in 60000 milliseconds: Restart the service.

7031 is the Event ID here. After reinstalling the print drivers and trying again to print something, you may get the following message: Windows cannot connect to the printer. The local print spooler service is not running. Please restart the spooler or restart the spooler or restart the machine.

The most likely explanation is that some of your printer’s drivers are damaged or missing. This happens usually after an OS upgrade, which may have taken place while the printer was still connected to the computer. Alternatively, it may have been caused by an antivirus, which accidentally deleted the now-missing drivers. With regards to work, Error 7031 is a solid roadblock, removing which requires knowing the exact driver that got corrupted in the first place.

Resolving Error 7031

First of all, you need to update spoolss.dll, netevent.dll, and spoolsv.exe. These are essential files and services without which no printing operation can be initiated from your PC. Make sure you do not delete any of them by mistake. After updating, do the following.

  • Go to Start, and then search for Run to open the command box. In the pop-up window, type cmd and hit OK. Type in sc config spooler depend=RPCSS and hit Enter. Take care not to leave a space before the = sign, and to leave one after it. If this gets the print spooler back in commission, reinstall the printer driver. If not, go to the next step.

Printer Spooler Configuration

  • Download the patch containing the drivers for your OS and extract this in C:\Temp. Create the folder by going to Start, All Programs, and Accessories, in that order. Run cmd as Administrator, and type MD C:\Temp and CD\Temp in consecutive lines. Hit Enter.

Command Prompt

  • If the above method does not resolve the issue, consider calling our tech support service and have them look at your PC and printer issues. Certified professionals are much more likely to figure out what is wrong, and how it can be fixed without wasting time or compromising the existing setup of your system.

Error 7034

This error is a close cousin to Error 7031 in the way it manages to stall work and annoy the PC user. What you see is that the print spooler comes to a halt, and sometimes, the printer’s icon in Printers and Faxes disappears, making it hard to find and troubleshoot in case the need for that arises in the future. Following are steps for troubleshooting printer problems that cause Error 7034.

Resolving Error 7034

  • Create a folder named Print spooler.
  • Navigate along the following path: Start > Control Panel > Printers and Faxes > File > Server Properties > Advanced.
  • In the Advanced tab, type in a new location and hit OK. When done, reboot your PC.

Printer Server Properties

  • Hit the Windows and R key combo. In the Run box, type in sfc /scannow and hit Enter.

Troubleshooting printer problems such as these and the printer offline error can be easy as long as you follow the proper steps, and safe if you have system restore points to revert to in the event that an unforeseen complication crops up. Sometimes though, you may get saddled with something that requires technical expertise to work past, and this is when you should call our tech support team. Our certified experts can work on your printer issues and eliminate them in a speedy and efficient manner.

How to Troubleshoot Printer Not Found on OpenOffice

Printer Offline Fix

Common Printer Issues

When the printer is not detected by OpenOffice, you will not be able to take printouts of supported documents. This error message can be as annoying having to look for a printer offline fix despite an established connection on the computer.

Confirm if the Issue is Only with OpenOffice

For that, try printing a spreadsheet or a word file from a different word processing application or compatible software. If you can take printouts, then it is likely that the error pertains to only OpenOffice. If so, move on to the next steps.

Uninstall and Reinstall OpenOffice

This might seem like an obvious fix to the “not found error” that appears on the software but still try it out. It is likely that installing an update or updating Windows may have caused bugs in OpenOffice printing system. Do not assume that you can roll back to the previous version of the software or the OS to fix the issue. Instead, uninstall and reinstall it after taking backups of key OpenOffice compatible documents.

Check the Printer Configured As Default

If you configure Microsoft® XPS Documents Writer as default on OpenOffice, then it will let you Print to File but not take printouts. To check the printer is set as default on the software, open it and navigate to File > Printer Settings. If the correct printer is not configured as default, then change it with the one you need or use most of the time to avoid “printer not found” errors going forward.

Remove the Printer from Windows

If you have no plans to take printouts on the printer via the software, remove it from the OS. For that;

  • Click on the Start button, search for Devices and Printers on the search box, and open it.
  • Then, in the new window, right-click on the printer and choose Remove device.

Remove Printer Device

If you are planning to use the particular printer, reinstall its driver only once you complete the same for OpenOffice, update the software or reset its user profile.

Reset the Profile of OpenOffice

It is seen that this can fix default “printer not found” error on the software. To reset its profile, navigate to the directory of OpenOffice on Window’s C: drive and rename the folder named User to something else. After renaming the folder, open OpenOffice. Once the setup starts, click on No upon prompt if you want to use previous software settings or data.

In case you are looking for a printer offline fix, or any such issues, contact our online technicians for an advanced troubleshoot via the toll-free helpline number listed on top.