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Printer Issues Archives - How to Fix Printer Issues | One Stop Solution to all Printer Issues

Category Archive Printer Issues

Easy Printer Care Solutions

Troubleshooting Printer Issues

Troubleshooting Printer Issues

Printers are those computer peripherals that need frequent care and attention. We worry about such a useful machine only when it breaks down or runs out of any consumables. The printer is one such device. Troubleshooting printer issues might be time-consuming and cost a lot. Therefore it is better to take precautions.

How To Maintain Your Printer?

You need to read the maintenance instructions before using the printer. It will help you gain a fair amount of knowledge on the product’s maintenance while using it. Or else, you can go through the instruction manual on the printer’s website whenever required.

Here are a few points that will help maintain your printer.

Update The Printer Software

Always watch out for any notification on the computer screen regarding the printer. One should not ignore any message regarding the availability of new updates, which normally does not cost much data or time. The update will help the printer perform optimally by fixing bugs if any are present. Also, it may improve its present performance.

Paper Jams 

One of the frequent and common problems a printer user faces is a paper jam. Once a paper gets jammed, it should not be pulled in a hurry from where it is stuck as it may damage the paper spool and cost a lot.  Most of the latest printers are capable of ejecting jammed papers on their own. If your printer doesn’t have that feature, you can open the doors of the paper compartment and pull the paper from the exit side, so that it will not get stuck inside and cause any damage to the printer.

Cartridge Cleaning

In the case of an inkjet printer, you will face problems such as inferior print quality. This can mostly be fixed by cleaning the cartridge from your computer itself. Do not clean the printer head as it may get damaged.

Printer Cleaning

All printers need frequent cleaning to keep it functional. You can clean the exterior side every time you use the printer. A piece of damp cloth is enough to dust it and sometimes, use a little bit of alcohol to remove stains. Do remember not to use water.

Also for the insides of the printer, you can open the printer hatch and clean the gears and rollers after removing the cartridge. Or if you find it difficult to open it, use a vacuum cleaner to perform the same.

Storage 

Troubleshooting Printer Problems

Troubleshooting Printer Problems

One should place the printer in such a place where dust, sunlight, moisture, etc are minimal. This will save the machine from getting damaged and perform well. The power supply should be stable to save the electrical part of it from damages. Proper printer maintenance can be achieved if you maintain cleanliness and care when the machine is in use.

Prevent wasting your time on troubleshooting printer problems and think smart by regularly maintaining your printer.

Which One Should You Buy- Laser Or Inkjet Printer?

Laser And Inkjet Printers

Laser And Inkjet Printers

You must have heard of the two common types of printers- laser and inkjet. If you are new to the printer world, you would be wondering how they are different. But what would you do, if you are planning to get a printer? There are factors you should consider before you decide. Both these printers are for different purposes. Therefore, the type of printer you choose should depend on how often you will print, what you print, and your budget.

This blog compares laser and inkjet printers so that you have a better idea about the two and decide which one to get.

Inkjet Vs Laser

What Are These Printers?

Inkjet printers print by spraying microscopic ink droplets on the paper. The prints done on inkjet printers are cheaper and, generally, of smaller size. These printers will print colors of different shades accurately if there is enough cartridge. But, there are printers of low quality that stop working every now and then.

On the other hand, laser printers are costlier at the beginning with expensive toner cartridges and a printer of higher cost. But, it is more economical than laser printers in the long if you print a lot as the overall cost and speed for printing per page is lesser.

What Is The Purpose Of The Printer?

This is one of the main questions you should ask yourself before choosing a printer to buy.

If you are in need of a printer to use for your kids or other activities at home, an inkjet printer is a better option since it is cheaper. However, it has been reported that the ink in the cartridges of the inkjet dry up if it is not used for long. The situation is different when it comes to laser printers which are initially costlier and also, the toner cartridge does not dry up.

How Much Quality Do You Want?

Get A Printer

Get A Printer

Laser printers do well with colors. However, if you are looking to print colorful photos of high resolution, it will be best if you bought a photo inkjet printer. High-quality inkjet printers are engineered to print the vague details using tonal varieties and different blacks that are needed in photos.

Such a high-quality inkjet printer usually uses ink that does not fade over time and can be used for a variety of purposes from printing artworks rich in color and papers of different sizes.

No matter which printer you buy, if you want to use it to its full potential, you should know how to run a printer online. It is better to get a color laser printer if you are not going to use it frequently.

What Do You Know About Printing Papers?

Different Paper Sizes

Different Paper Sizes

When we think about a printer, the first thing that comes to our mind is the different sizes of papers. Printers are the most blamed when a print does not look as good as expected. Some people take the problem so seriously that they end up troubleshooting printer issues to find the cause of poor print and its appearance. What we should understand is that the quality of a print is not dependent alone on the printer. The quality and size of the paper also influence the overall appearance of the print.

Different Paper Sizes

The paper sizes are governed internationally by an ISO 216 standard which categorizes the paper formats depending upon the sheet dimensions, which range from A0 to A10. They can be commonly known as posters, leaflets, brochures, postcards, books, business cards, etc. The most widely used paper sizes in offices and homes are A3, A4, and A5, which are used mostly for printing or as notepads. Additionally, double and quadruple sizes of A0 are also available, but not popular.

The countries of North America like Canada and the US, do not use ISO 216 standard paper sizes. They follow the Letter, Executive, Legal, and Ledges/ Tabloid paper sizes.

Envelopes are also designed from B and C, which can accommodate the paper according to their sizes. For more understanding, a letter written on an A4 sheet can be placed inside a C4 envelope. At the same time, a C4 envelope can be placed inside a B4 envelope. The reason for this categorization is the C4 sheet is slightly wider than A4 while B4 is slightly wider than C4.

One can notice from the below picture of an A0 size paper and learn that all the other sizes can be derived from the A0 size paper by subdividing it without wasting any material. One can easily fold an A0 paper and cut it into whatever size he wants. This idea has helped in conserving a number of trees which are the raw material for paper production.

For better understanding, given below is the different paper sizes in inches (width x height)-

Troubleshooting Printer Issues

Troubleshooting Printer Issues

2A0- 46.8 x 66.2 in

A0- 33.1 x 46.8 in

A1- 23.4 x 33.1 in

A2- 16.5 x 23.4 in

A3- 11.7 x 16.5 in

A4- 8.3 x 11.7 in

A5- 5.8 x 8.3 in

It is crucial that you understand the different paper sizes and their uses, to ensure that the print you take is the best. This becomes necessary when the documents are of official significance. Knowing when and where to use these determines the quality of the print.

Methods For Wireless Printer Offline Fix

Printer Offline Fix

Printer Offline Fix

Printer offline error is one of the most annoying issues faced by wireless printer users. Sometimes even if you try to connect the printer to the home or office Wi-Fi network, this problem cannot be resolved. The problem can persist and it fails the purpose of seamless connection, transfer, and printing of the document from your device. There can be multiple reasons for it, shared below are troubleshooting problems of wireless printers and methods to fix the issue.

Preliminary Check

Whenever there is an issue, the first step of printer offline fix is to do the preliminary check and shared below are steps to do it.

  • Ensure there is a power supply to the printer or that it is turned on.
  • Try connecting the printer to your computer.
  • Check printer parts like toner or ensure that there is no paper jam. Also, make sure there is no problem with the print spooler as any issue with it can stop the printer from printing.
  • Ensure that no warning red-light is flashing or error messages are displayed.
  • Check whether the wireless printer is connected to the home or office Wi-Fi network.
  • Try moving the wireless printer to where it will get a good Wi-Fi signal, ideally not too far from the router.
  • If there is a USB option available, try using it to establish a connection with the computer.
  • Ensure that the wireless printer is connected to the right Wi-Fi network and this is especially true when using range extenders as they create separate networks.
  • Updating the browser, security software, firewall, or operating system can cause wireless printer connectivity issues.

Set The Printer As Default Printer

When you install certain printer software, it will have a virtual printer that will set itself as the default printer. When you enter the print command, the file will be saved by this virtual printer instead of the actual physical printer, follow the steps below to resolve this issue.

  • Click the Start button and open the Control Panel from Settings.
  • In it click Devices, from it select Printers & scanners on the left-hand side.
  • Click on your printer and select Set as the default printer, click OK to confirm the action.

Restart Devices

In many cases restarting the devices including computer and wireless printer can solve printer offline error. This is because computers, wireless router, wireless access point, and modem all are part of a network, so problems with one of them can affect others.

Run Printer Troubleshooter

Printer Offline Error

Printer Offline Error

To run the printer troubleshooter do the following steps listed below.

  • Click the Start button and open the Control Panel from Settings.
  • In it click Devices, from it select Printers & scanners on the left-hand side.
  • Scroll down to Troubleshoot your printer and select Open troubleshooter settings
  • In the Troubleshoot section select the action that you need

We hope that the aforementioned methods will help you in printer offline fix.

Common Cartridge Problems In Printers

Printer Problems

Printer Problems

One can generally find three types of printers that are presently popular. They are Dot matrix, Inkjet and Laserjet printers- of which the first one is rarely used nowadays. Most of the printer problems from the other two categories are related to the ink and thus, we shall discuss here the most common problems associated with the cartridges.

  1. Cartridge ‘Not Recognised’

One of the common problems people generally experience is that the printer says ‘not recognized’ when a new cartridge is installed. Mostly removing and reinstalling it should work, if not, it might have a bad chip inside. In this scenario, one can get a replacement of the cartridge from the shop where you purchased it.

  1. Slow Printing

One may find the printer is very slow due to high-quality printing. If the requirement can be compromised with an inferior quality print this can be overcome. This can be achieved by switching to the draft-printing mode in the printer setting that reduces print quality.

  1. Clogged Print Heads

If your printer is unused for some time or the cartridge is from a third party, you may not get a good print. Sometimes, you might get a blank print that makes you wonder- why my printer is not printing? This can be solved if you choose a cleaning cycle from the printer menu for clearing a blockage to the print heads. In the case of a combined color cartridge of three colors, it’s not worth cleaning the head or replacing it since it is very expensive. It is cheaper to buy a new printer.

  1. Lined Images

    My Printer Is Not Printing

    My Printer Is Not Printing

If at all the printer nozzles are working fine and the paper is also checked, you may still have a problem with the image. This mostly happens when the cartridge is running low on ink or toner. When we talk about common printer problems and their solutions, lines or splotches are generally the first signs of low ink or toner. You need to replace the cartridge with a new one or refill it in order to have a hassle-free printing.

  1. Leaking Of Ink Cartridges

Printers may not work well if there is a leak in the cartridge- which might go unnoticed sometimes. Mostly the cartridge may not have a good seal and it may leak which can be solved by removing and wiping the contact chip before putting it back into the cartridge.

What Are The Most Common Printer Problems?

Common Printer Problems

Common Printer Problems

Computer printers are very common nowadays in offices and homes. Printers can give a number of problems to the user. One need not visit a service centre for many problems as it can be self-managed mostly. However, there are people who are not acquainted with printers and hence, do not even know how to turn printer online. A probable list of the most common printer problems and suggestions for its management is explained below.

  1. Low Ink Warning

It is a very common warning while one uses the printer. The low ink warning comes at a time when the ink is about to get finished. This is a pre-designed warning in order to help you know the ink status and to save the machine from getting damaged if there is no ink in the cartridge.

  1. The Printer Doesn’t Respond

Sometimes there won’t be any warning message at all from the computer before the printer stops working. In that case, one should check whether the printer is still connected. If they are fine, check whether the Wi-Fi is enabled and also the computer is connected to the right network, where the printer is connected. If the problem is still unsolved, follow theprinter’s User Manual or contact tech support.

  1. Paper Get Jammed 

One of the most common printer problems is paper getting jammed inside the printer. It is either because the paper gets stuck in the roller or when more than one sheet is drawn into the printer at the same time. Mostly the paper jam happens because of the alignment of the paper in the tray. One has to open the rear side of the printer and remove the jam by smoothly removing the paper stuck inside and clear the path.

  1. Ghost Print

    How To Turn Printer Online

    How To Turn Printer Online

This is a common printing problem where the superimposed image of a previous image is visible in the next print. This is referred to as ghosting in the printing industry and happens especially with old printers. It is most likely related to some hardware problem when the ink kit of the printer or its drum is bad due to wear and tear. A service technician can solve this issue by replacing the damaged parts.

  1. Poor print quality

If the cartridge is not from the same OEM, one can get a poor print. Also in the case of a multicolor printer, if one of its cartridges is almost empty, it can lead to colour deviations and bad prints. There may be a problem with the nozzle of the inkjet printer cartridge, which can be rectified by cleaning the cartridge nozzle, through the printer setting.

How To Fix Printer Offline Error After Power Outage?

Troubleshooting Printer Issues

Troubleshooting Printer Issues

Printers are prone to errors or issues and many of them can be easily fixed at home with simple troubleshooting. Usually the manufacturers provide detailed guidelines to troubleshooting printer issues in the manual that is provided with the device. In certain cases you can access their official website and download the guidelines or search for it online by entering the printer error code. In situations where you cannot fix them yourself, it is better to take it to the authorised service centre. Shared below are details on how to fix the printer issues after a power outage; read ahead to know more.

Printer Offline Error After Power Outage

Option 1

If you have a wireless printer, it is common that the printer is offline after a power outage as it disrupts the connection. In this situation, you can begin by restarting the wireless router and this should reset the router. After the resetting of wireless router, the network will reboot and the wireless printer should be back online. In normal cases this should work and it should be the first thing that you should try before any other options.

Option 2

If rebooting the network didn’t fix the printer offline issue, then it could be an issue with the network settings and you should try reconfiguring it. This can be because it got reconfigured you being unaware and is common if there are multiple printer users.

Printer Offline Error

Printer Offline Error

To reconfigure the printer, find the printer Control Panel and in it click on Network Setup. Now, select Restore Network Settings and select Yes in the confirmation window. After this, print the configuration page, check it to confirm that the network settings have been restored to default and then Restart the printer. After Restarting the printer, go to the printers control panel and navigate to Settings. In it select Wireless Setting option, this opens a new window and in it tap on Wi-Fi Protected Setup option or Wireless Setup Wizard, follow the instructions and finish the process. Once you have completed the above steps try reconnecting the printer to the wireless network and see if it is online.

Option 3

If the previous option didn’t workout, then you should try disabling the SNM protocol. To do this, open the Control Panel, select Devices and Printers, locate your printer and right click on it. In the list, click Printer properties; in the window that appears next select the Ports tab and click on Configure Port. Then, locate SNM Status Enabled and uncheck it, click OK and exit. Now SNM protocol is disabled and check if the printer is back online.

These are some of the solutions to fix printer offline error and check if it works normally.

Some Common Canon Printer Issue Solutions

Canon Printer Drivers

Canon Printer Drivers

If you are looking for Canon printer repair or quick fixes then you have come to the right place. We will be discussing how to fix a couple of problems that come across a Canon printer. Some of the very common issues are the printer going offline, printer not responding, paper jams etc and there are other problems as well. Shared below are some of the common ways to fix Canon printer issues.

Canon Printer Basic Troubleshooting

You begin by checking whether the cables are connected correctly or in the case of a wireless printer, check whether it is connected to the wireless network.

Set The Printer As Default Printer

In normal cases the computer will assign default printer status to the connected printer. But, in some situations this status will be changed, and in that case you should select the correct device in the program that you use for printing. This can also cause the printer to get stuck and you have to clear all the print jobs. This is done by opening the printer menu and selecting the option “Open as Administrator”. Now, open the printer menu and select “cancel all documents” and then “Confirm” the action. This clears the print queue and check if the printer is printing properly.

Printer Driver Issue

After the above steps and still it doesn’t print, then update Canon printer drivers to fix the issue. The driver can be updated automatically by Windows 10 or you can download the right type of driver from Canon website and install it manually. This should fix the issue if it is due to outdated printer drivers.

Check Hardware Status

Canon Printer Repair

Canon Printer Repair

If the above steps did not work, then it could be a hardware issue. Check if the printer is out of ink or paper, if there is any paper jam. Replacing the toner cartridge can make it print if it ran out of ink. Even if you don’t use the printer for a long time, it causes the issue of evaporated ink and blocks the spouts. A faulty power outlet can stop the printer from printing.

Other Cause

It can be also due to installing a product or software that has a virtual printer and it becomes the default printer. So, when you give the print command it is assigned this over  the physical printer. So, changing the physical printer to default status in Devices and Printers from the Control panel can resolve the issue.

We hope that these solutions will help to solve your Canon printer issues.

How To Troubleshoot Printer Paper Jam?

Troubleshooting Printer Problems

Troubleshooting Printer Problems

Paper jams are a very common issue with almost all types of printers and there is no way you can totally avoid it. Whatever type of printer be it may either an inkjet or a laser jet, it will happen one time or the other. Many times the issue can be fixed at home following simple steps and it is also very much associated with the type of paper holding mechanism. Here we will discuss specifically troubleshooting printer issues, paper jams.

Reasons For Printer Paper Jam

The primary reason for printer paper jam issues is the incorrect loading of the paper. This can be due to sheets of paper sticking together causing abnormal thickness; the paper is frayed or folded as well as the paper tray is overloaded. Also, using the wrong type of paper i.e. wrong dimensions not supported by the particular printer model can cause paper jam. The issue can also be due to damaged rollers that pull the paper sheet from the loading tray. As they are moving parts, over time they develop wear and tear; or mishandling can also cause damage as well.

Paper jam can be due to using low quality paper and they produce flakes or shred inside the printer. Also, using such type of paper produces paper dust and when accumulated over time causes the issue. One of the most overlooked problems is using papers of different quality at the same time. Moreover, low quality or substandard toner or ink cartridges can cause the issue.

How To Find The Cause For Printer Paper Jam?

First you have to turn off the device and open the door leading to the paper path. Make sure to work in the direction of the paper path, as working against it will create tears and paper shards. Pull the paper firmly in the direction of normal operation, but carefully and slowly to avoid breakage of internal components. After you remove the paper, close the door and turn on the printer to check if there is any paper jam still. If there is still a complaint then call for the service centre.

How To Avoid Printer Paper Jam?

Troubleshooting Printer Issues

Troubleshooting Printer Issues

Make sure to load the paper correctly into the loading tray and when reloading avoid overloading it. Also, see to it that you use paper sheets of the recommended dimensions, good paper quality and same type of papers during a printing session. Run regular cleaning cycles so that the paper pathway remains clean. Also, frequently check for debris inside the printer to prevent any paper jam issue.

Following the above step can help in troubleshooting printer problems due to paper jams.

Ways to Solve Common Printing Issues in Excel

Network Printer Troubleshooting

Common Printer Issues

Sometimes, a spreadsheet does not print correctly, maybe because instead of printing in landscape mode, you did it portrait. Maybe an area of the file has not been printed or maybe it took more paper to print than required. No matter what went wrong, the following tips will help you avoid several printing issues in this program. We use Excel 365 for this guide, but almost every piece of advice in it pertains to the earlier two Excel versions too. When you encounter issues in the printout, try doing these steps before the next time you print the spreadsheet.

How to Verify the Orientation

Look at the orientation for that document before printing it. To check landscape, the usual orientation you will need to look at, click on the Page Layout tab, and choose Orientation. Then, check the page margins by choosing Margins next to Orientation. To reduce the total printout count, select the Narrow option, or choose the Custom Margins option and configure the values you want. While at it, leave some space for your margins.

How to Put a Page Break in Place

Troubleshooting Printer Issues

Excel Printing Issues

An Excel document with many columns or rows may split at a wrong area after you take a printout of it. To solve this, apply the break. To put a horizontal break, choose the row in which you need that printout to split. To put one that is vertical, choose the whole column. Then, at Page Layout, click on Breaks and choose Insert Page Break. To get rid of it, select the corresponding column or row, click on Breaks, and choose Remove Page Break. In the case you need to get rid of many page breaks, there is an option to Reset these all under the Breaks section.

How to Look At Preview

You see it to get an idea about what the printout will look like. Press Ctrl and F2 keys simultaneously to access the Print mode in which you will be able to preview your document. After that, you can switch between preview pages. When you are done, just click on the top left arrow to go back to the normal view.

How to Set or Clear the Spreadsheet’s Print Area

When the document is printing improperly, setting or removing this area can help fix it. If you have not set the right print area, you would like to remove it. To do that, select Print Area under Page Layout and choose Clear Print Area.