Imagine that you are in the middle of a busy workday and you really need to take some printouts, but the printer won’t allow you. This is just one of the many things that can go wrong in an office, but printer issues are by far the worst. One of the most annoying things is when you hit the Print button and nothing happens. All you see is a message at the bottom saying the printer is offline.
When you investigate by checking in the Devices and Printers window, you see the same offline status. This is a fairly common problem, and not one that is hard to fix. Below are a couple of printer offline fix methods you can try.
See if you are able to print. If you still have a problem, then move on to the next method.
Your printer setting can sometimes be changed by the auto-updated printer driver in Windows. In this case, you will need to ensure that there are not problems with the printer.
If the above methods did not work, you may need to try restarting the printer spooler service, or adding a second printer if the connection is over a network.
A business is nothing without its employees. Even a mediocre business can find huge success if there is input from a highly skilled workforce. Being said that, there is a limit to what people can do when they do not have the right tools to use. One such tool is a high-performance office printer. For instance, network printer troubleshooting is often a requirement in offices.
As with most costly office equipment, printers can be brought in through either lease or purchase. Every business, sooner or later, has to decide which of these approaches to go with.
All technology becomes obsolete with time, including computers, smartphones, tablets, and printers. If you buy a printer today, there is the certainty that it will go out of date in as little as a couple of years. When you lease, however, this is not a problem. You sign an agreement that holds for a certain amount of time, after which you can return the printer and lease a new one.
Leasing is also good in that it can bring in expensive technology at smart rates for, say, SMEs. Monthly payments would be smaller and the option more cost effective when compared to purchasing a new printer.
The biggest problem with leasing a printer is that over time, the business end up paying more than the actual worth of the printer. For example, if you were leasing a printer whose actual worth in the market is $4,000, at a monthly cost of $120 for three years, then by the end of that time you would end up paying a total of $4,320, which is $320 more than the price the printer could have been bought at.
An issue with leases in general is that the contracts sometimes come with lock-in periods. This divests you of the option to cut short the lease, and you would have to keep paying whether or not you have use for the equipment.
One of the foremost advantages of buying a printer is that the cost of it gets added as a deductible when you calculate tax returns. This means the full cost of the printer gets removed from the taxable income of your business, which can be significant if the printer is an expensive one.
The main flaw of buying an office printer is that you are saddling yourself with a piece of technology that will surely go obsolete in a few years. The selling price will also go down dramatically after that, so you are basically stuck with junk.
The chief function of a printer driver is to connect the printer to a computer. It facilitates all the communications that occur between the computer and the printer or vice versa. Any malfunctioning of the drivers can affect a printer and even cause it to stop working altogether. A failing or corrupted printer driver can prevent the data transfer between the printer and computer. This will stop the printing function and even causes some errors to develop.
Some of the issues related to the drivers stem from it being incompatible with the printer model. In such cases, a replacement of the driver software is necessary. However, this does not always resolve the problem and the printer may still exhibit issues like trouble printing and lack of communication between them. While troubleshooting printer issues, it is best to start with the driver, as it is the likely cause of all issues. Below are some ways to fix printer driver issues.
Most likely, an outdated driver is the reason why the printer fails to print or carry out its other functions. Identifying whether the printer driver is outdated is the first step. For this, open the Control Panel in Windows and go to the Devices and Printers option. This will list out the available devices connected to a computer.
If there is a yellow exclamation sign on the connected printer, then it is a sign of an outdated printer. In this case, an update of the driver is required to resolve the issue. For this, take note of the printer’s model and search for any available drivers on the manufacturer’s website. Download and install the driver and then restart the computer for the new changes to take effect.
The other way to clear issues with the printer driver is by updating the Windows to the latest version. Windows Updates contain all the latest drivers for devices like printers and installing it will solve the issue. For this, go to the Control Panel and then click on the Windows Update option.
Click the Check for Updates button in the window, which will list out all the updates available. Select the updates that are required and then click OK to proceed with the download and installation. When done, restart the computer for the changes to take effect.
Several free software applications are available on the web that can fully update all the drivers in a computer. This is the easiest way to update a printer driver, as the utilities scan and display information relating to any obsolete drivers. Such utility software also have the option to download the latest driver version from authentic sources over the internet to fully update the drivers and restore the printer.
If your Canon printer is not turning on or if you come across issues with regards to getting proper printouts, there are still some things you can do to troubleshoot the issue manually prior to contacting Canon printer support for service. Follow the below steps, with some in the bundled printer supplies of the printer to try and get it back online.
See to it whether your printer’s indicator or status lights are flashing in a particular pattern and check in the user manual of the Canon printer to find out if it mentions an error code associated with that. If it is there, you can follow the instructions in the user manual to fix the corresponding issue.
Check if the Canon printer’s USB cable is properly connected to the computer system and that its power cord is plugged into the wall socket. In addition, open the printer’s cover and look inside to see if there are no paper jams or bits of paper stuck in the printer compartment to eliminate both possibilities.
Perform a system reboot and try to print a new page if it stops recognizing the connected hardware, which is the Canon printer in this context. Rebooting the PC can also fix print queues to have stopped responding to print commands, which may be due to an error in the printer driver.
For that, go to Control Panel in the computer and select Printers and Faxes. In the new window, click on the Add a Printer button in case the Canon printer is not there in the list of devices. After that, follow the instructions shown on the wizard just so the system runs a test to retry detecting the printer. If that fails to fix the issue, uninstall and reinstall a new update of the Canon software driver from the Canon printer support website.
Alternatively, open the printer software installed in the computer and select the Options or Properties tab. After that, click Clean Print Heads or Test Alignment option as per the software version. Wait for some time for the printer to complete alignment and print a test page after that. If the trial printout is not appropriate, get in touch with Canon printer support for advanced troubleshooting.
When it comes to network printer troubleshooting in an organization, people often think the solutions lie along the lines of tweaking hardware and changing software configurations. However, a lot of the times, issues such as slow printing do not have to do with either of these things. Slow printing issue in network printers, in fact, is s result of printers having been networked the wrong way. This often leads to difficulties in finding the cause of the problem and remedying it. Three reasons for slow printing are given below.
Print servers are the most common way to network printers. These servers function as a single point for processing all the print jobs. This can sometimes result in slow printing issue in network printers, in cases where the print server becomes inefficient. To solve this problem, you can either modify the way in which printer networking is laid out, or find a way to somehow boost the print server’s efficiency.
Many organizations have more than one office to do their business form, and sometimes, the most sensible way to set up printers is with a central print server. All the offices are networked to this print server, but the problem with this is that every time someone makes a print, the print file will need to be sent to the server and back, over WAN.
This can result in heavy traffic inside the network, and slow printing issues in a remote office. To solve this, you can either make use of direct IP printing or set up local print servers. Another way to go is using solutions to compress print jobs before sending them, or to consolidate print servers.
Printing through a terminal server can be detrimental to print speed because the application is inside the terminal server. The server itself can be somewhere on the other side of the world. Every time a user makes a print, the file gets sent over WAN. If multiple users happen to be printing at once, the network gets swamped.
This problem has different solutions, based on the way the printers are installed on the terminal server. Commonly though, it is enough to render the print jobs on the client side, or even compress the files to be printed. Another solution is to bring up the network capacity in some way.
Laser printers are a common feature in homes and offices these days. While they provide better print quality, this comes with increased printing costs. Most manufacturers hold that you should only use original toner cartridges if you want good print quality, but it is seen that aftermarket products can pull off pretty much the same trick. Following are some ways you can save on printing expenditure other than troubleshooting printer issues, especially concerning consumables.
You can get new cartridge units that work with specific laser printers, but which are brought out by third party manufacturers. A compatible cartridge is essentially the same as the original, and goes for half as much as OEM in the retail market.
This is a good option, because the remanufactured unit contains old and yet working parts, which can be put to good use at a lower expense. These are put together and tested, so that they can give the same performance as the original cartridge.
You may have empty toner cartridges inside storage, which are doing nothing but taking up space and collecting dust. Reactivate these for use in another printing cycle. This can be done with a toner refill kit, which comes with detailed instructions on how to do the refill. Most modern cartridges can be refilled in under 5 minutes, and the refill kit comes at just $15. Still, you get 2,500 pages inside 5% coverage. You can fill most OEM cartridges up to 3 times.
Multi-pack toner refill kits are a great way to go, allowing you to save money by buying in bulk. This way you can remove your need for costly toner cartridges, which is a much-needed move in offices where the printing costs have already gone up through the roof.
Most offices, especially big ones, have a setup where more than one printer is used at the same time. There may be lots of in-house document and paperwork, that needs to be finished, in which case, printing tasks can also take some time to complete. For high volume printing, printer pooling is often the best solution. This allows a collection of printers to work as one.
You will not find the standard printer pooling features in all operating systems. Among the Windows line-up, only XP, NT, 2000, Windows 7 and Vista are compatible with this kind of thing. Operating systems that came later allow pooling unlimited number or printers.
Despite the snags, pooling printers has proven a very helpful system in many companies. The ease with which printing tasks can be completed, coupled with the time saved, is enough to bring up the productivity in most offices. It also works well if you have printers that are suited to office use, and to pooling.
Windows 10 is a robust operating system, although some users still encounter issues after having upgraded to it during the first year. One of the common printer problems with upgrading your OS is the resulting lack of printer support. Sometimes, even supported printer models don’t work the way they should. New operating systems are also known for not having drivers for old printers.
If your printer has stopped working all of a sudden, follow the steps outlined below for troubleshooting printer problems in Windows 10.
See if the printer is installed: If the troubleshooting in the above step did not do the trick for you, the nest thing to do is check if the printer has been installed. Go to Start, then open Settings > Devices > Printers & Scanners. If your printer is not listed in the main window, choose Add a Printer or Scanner, and wait for some time so the OS can detect the printer on its own. Just be sure the printer is connected and powered on.
Error 0x00000709 denotes a situation, when a user cannot configure a default printer in Windows or a different printer to one that has been already configured as default. A glitch in Windows Registry settings may cause the error to pop up or the situation where Registry prioritizes a previously assigned printer as default.
For troubleshooting printer issues such as Error 0x00000709, it is necessary to have a back up of the Windows Registry before manually modifying the settings. To take a backup, press down R key and Windows key simultaneously and key in regedit in the Run dialog box. When the dialog box of User Access Control pops up next, seeking permission to run Registry Editor as Administrator, click Yes in order to run it.
In Registry Editor window, navigate to File > Export, assign a name to the backup Registry file and then Save it. After that, click on HKEY_CURRENT_USER, expand Software folder, and then scroll down to and click Microsoft. After that, click to expand Windows NT and again choose Windows folder. Then, right-click on the REG key titled Device to the right side of the Windows Registry Editor, and choose Modify from the context menu that pops up.
Now assign the name of your default printer device, which you want to configure in Windows PC. Note that while configuring the name of the printer, you should leave the string of text following it denoting the spooler as just that without editing.
In case Windows sends a prompt such as Cannot Edit Device, click OK upon prompt, right-click on Windows folder to the left side of the Registry Editor, and select Permissions to expand it. This will launch Permissions for Windows dialog box. In that window, select Full Control option under the heading titled Permissions for Everyone.
If that fails to resolve the Error 0x00000709, click on the Start button, search for Devices and Printers, and open it on the Control Panel. Once the Devices and Printers opens up on screen, right-click the printer name and choose See What’s Printing. Then, choose Open As Administrator in the print queue window and choose Set as Default Printer in the next menu that reveals itself.
If you are a computer user who has long been using the printer in his/her office to print a number of documents, then you must have encountered a “Printer in Error State” error at least once in your life. Several people who come across this frustrating computer printer error often ask how to fix the “Printer in Error State” issue.
It is true that fixing these types of printer issues requires a specific set of computer skills. So, if you are new to the world of troubleshooting printer issues, it is best to seek the help of an expert printer support technician when your computer notifies you that your printer is in an error state. The expert technicians will help you fix the issue at a rapid pace, and also ensure that you don’t experience any such issues in the long run.
It is significant to note that this is a common printer error, which means that you might be easily able to solve the issue. So, if you are planning to try to fix the “Printer in Error State issue” on your own, then below are a few tips and techniques that might help you to fix the issue. If you have no clear idea on how to perform this set of steps, it is best to hire printer support technicians.
The first and most important thing you need to do is ensure that all the connections to your printer are accurate. So, you will need to thoroughly check the connections between your computer and printer. If the connections are not properly made, make them once again and run a test print job before proceeding to the next troubleshooting step.
In most cases, a number of common printer errors and issues can be easily fixed by simply restarting the printer. So, turn off your PC and printer for a couple of minutes and turn both devices on. You will need to run another test print job to see whether the issue is resolved or not.
You might be a little bit surprised to hear the fact that most of the common printer issues happen because users are using an outdated printer driver version. So, check whether you are using an older version of your printer or not. If yes, updating the printer driver will help you to fix the issue.