Category Archive Printer Issues

How To Fix the Printer in Error State Issue

Printer in Error State

Error State Issue

If you are a computer user who has long been using the printer in his/her office to print a number of documents, then you must have encountered a “Printer in Error State” error at least once in your life. Several people who come across this frustrating computer printer error often ask how to fix the “Printer in Error State” issue.

It is true that fixing these types of printer issues requires a specific set of computer skills. So, if you are new to the world of troubleshooting printer issues, it is best to seek the help of an expert printer support technician when your computer notifies you that your printer is in an error state. The expert technicians will help you fix the issue at a rapid pace, and also ensure that you don’t experience any such issues in the long run.

It is significant to note that this is a common printer error, which means that you might be easily able to solve the issue. So, if you are planning to try to fix the “Printer in Error State issue” on your own, then below are a few tips and techniques that might help you to fix the issue. If you have no clear idea on how to perform this set of steps, it is best to hire printer support technicians.

Check the Connection

Troubleshooting Printer Problems

Update Printer Driver

The first and most important thing you need to do is ensure that all the connections to your printer are accurate. So, you will need to thoroughly check the connections between your computer and printer. If the connections are not properly made, make them once again and run a test print job before proceeding to the next troubleshooting step.

Restart the Devices

In most cases, a number of common printer errors and issues can be easily fixed by simply restarting the printer. So, turn off your PC and printer for a couple of minutes and turn both devices on. You will need to run another test print job to see whether the issue is resolved or not.

Update the Printer Driver

You might be a little bit surprised to hear the fact that most of the common printer issues happen because users are using an outdated printer driver version. So, check whether you are using an older version of your printer or not. If yes, updating the printer driver will help you to fix the issue.

How to Fix Faulty Ink Cartridge in Inkjet Printers

Network Printer Troubleshooting

Faulty Ink Cartridge

The ink cartridges smear the ink on to the paper in a controlled manner to create the impression of a text or image. It contains numerous microscopic nozzles that fire the ink in a steady stream to form an image on the paper. As a heavy-duty component, the ink cartridges are prone to numerous issues that can affect the functioning of the entire printer. Mostly, the cartridges can fail that causes the production of low quality faded and blotched printouts. It can even cause the printer to develop errors and stop printing altogether.

However, there are some ways to clear the issue with a bad ink cartridge. These methods can restore the normal functioning of the cartridge so that they offer efficient ink delivery during printing. The only thing required is to carefully follow the guidelines mentioned in the printer’s operating manual or the instructions given on the printer manufacturer’s website. Below are some effective ways to fix faulty ink cartridge in an inkjet printer.

Carry Print Head Alignment and Cleaning

fix faulty ink cartridge

Carry Print Head Alignment

A faulty ink cartridge can lead to deterioration of the print quality. It can result in faded printouts with several blotches, stripes, lines, and smears on the printout. These are usually caused by the improper alignment of the print head. Every printer comes with utility software that can execute different tasks like print head alignment and cleaning. Carrying out print head alignment and cleaning by following the onscreen instructions along with test printouts will likely resolve the issue.

Inspect the Cartridges for Any Damages

A physical inspection of the ink cartridges can actually determine if it has any surface damages or not. Any damage to the cartridge can cause its delicate interior components to malfunction. The ink stored in its container can also drain out from a damaged ink cartridge causing spillage and blotches during printouts. Inspect the cartridge and make sure that the electrical contacts and the nozzle section are intact without any obstructions.

Look for the Error Codes

Faulty ink cartridges will result in several error codes to appear on the computer screen. These error codes are actually programmed in the printer for helping the user identify the problem and take the required action. A bad ink cartridge can cause the generation of certain error codes that can be identified by looking at the operating manual or the manufacturer’s website. If the cartridge is causing the whole printer to stop printing, it is best to replace the cartridge and have the printer serviced by a qualified technician.

Common Printer Issues and Troubleshooting Them

Troubleshooting Printer Problems

Common Printer Issues

Printers can be complex devices to work with, and can sometimes serve up issues you have no idea how to fix. All-in-one home printers are the most notorious of the lot, and it is not uncommon for a user to grow frustrated enough to hurl a printer out the window.

Fixing the Issues

It does more good troubleshooting printer problems than wallowing in them. Following are the top issues with all-in-one printers, and tips on how to fix them.

Wireless Connectivity Problems

Most times, the problem comes down to your computer and printer not being connected properly. Let us check out the basic fix for this. Restart both machines, and update the drivers you have installed. If that does not work, delete the printer from the laptop, and then add it again. This is often enough to fix the problem.

If the above fix did not work, then check the router. Sometimes it may be trying to keep you safe from unauthorized wireless connections. Check if you have a WPS connection button on the router, and if there is one, press it so that the router takes a break and lets your devices connect.

Ink Problems

Home Printers

Wireless Connectivity Problems

Three main issues can occur with the ink: it van dry up, run out too fast, or cost too much. Most modern inkjet printers come with built-in routines to ensure that the ink cartridges stay in good shape, but for that to work, you will need to leave the printer on at all times. Some printer models use more ink during maintenance, and that can be a problem as well.

To save ink, print no more than the quality you require for a specific job. For example, while printing plain black text, take the setting down to Draft in the printer pop-up window. Choose Grayscale or Black & White if you are not going to be printing an image. When buying ink, it might be better to go with aftermarket ink wherever possible. You should also have the right printer for the job, as well as use right refill or ink subscription services for the needs you have.

Paper Jam Troubles

Jams can be extremely frustrating, and more often than not, have to do with the paper you are using. See what the manufacturer recommendation is, and do not mix two brands of paper in the same tray. Additionally, fan out the sheets before you stick them in the printer, so that they do not stick to their neighbors.

How to Delete a Reappearing Printer in Windows

Network Printer Troubleshooting

Delete A Reappearing Printer

One of the issues with printers in Windows is that the deleted printer keeps reappearing in the system. Several users complain of this issue, mainly because the problem happens in the middle of an unfinished printing job. If you click to check out what is printing, it is possible to see that there are documents until being processed.

If it is a Problem in Print Server Properties

  • Press the Windows key + S and then navigate to Printers.
  • From the menu, choose Devices and Printers.
  • Select any one printer by clicking on it once, and then choose Print Server Properties.
  • In the Drivers tab, select the printer you wish to delete from the system, then right click on it and choose Remove.
  • Hit Apply and OK and the changes will be saved.
  • After that, go to the Settings app and right click on System. Then select Apps & Features, locate the printer driver, and choose to remove it from the system.

If it is a Problem with the Registry

The configuration of the registry might not change even after deleting the printer from Settings app. So, hit Windows + R and then write regedit. Hit OK, and go to HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\Print\Printers. Then, expand the Printers key, and locate the printer to delete. Go to Devices and Printers again to see if that worked.

Printers In Windows

Print Server Properties Issues

Apart from the above two steps, you can also use a deleter tool to fix the issue. This will help you remove the printer by running it as administrator. However, before doing that, create a system restore point. Alternatively, you can open Device Manager and go to View, then select Show Hidden Devices. Expand the Software Devices group, and then locate and delete the ghost printer.

Fixing the Printer Issue Using Print Management

This is a good way to delete a ghost printer with minimal hassle.

  • Hit Windows key + S from the keyboard, and then navigate to the Print Management desktop app.
  • Select Custom Filters, and then move on to All Printers.
  • This is the best way to find the printer to delete. Right click on this and choose Delete.

If none of this works, get in touch with printer repair experts to get the problem fixed as soon as possible. Do not do anything on your Windows computer that you are not sure of. Trained professionals can assist by diagnosing the problem and listing out network printer troubleshooting steps aimed at getting rid of the problem at the earliest.

Troubleshooting Steps to Clear Printing Errors in a Receipt Printer

Network Printer Troubleshooting

Troubleshooting Printing Errors

If you are trying to print receipts in a USB printer in a POS system, follow the below troubleshooting steps to fix a connectivity error or a possible printing issue.

Restart the Browser

When you are trying to print a web page, click the three horizontal lines to the top-right or the menu button and click exit. In certain browsers, clicking the ‘x’ button to close the browser tab may not necessarily exit all tabs fully and may enable printing issues in the browser to persist. That is why you should exit the browser and then reopen it to retry printing.

Restart the Windows PC

Rebooting Windows differs as per the version of the OS you have installed in the system. In Windows 7, click Start on desktop, click on the arrow near Shut Down and select Restart from the list of options. In Windows 8 or later, you need to right-click on the logo icon to the bottom left on desktop, click Shut Down or Sign Out, and select Restart. Crosscheck whether the receipt printer is shown as online once the system reboots.

Verify Printer Connectivity

Troubleshooting Printer Issues

Clear Printing Errors

For that, click Start button and key in Devices and Printers on the search box to search Windows programs and files. In Devices and Printers see to it if the printer is listed online. If the printer icon is shown in a gray color, it suggests that the OS feels the printer is disconnected. If it is not shown as when the printer is online, skip to the next step.

When Printer is Displayed Offline

If the printer is shown offline in Devices and Printers, then that suggests the device is not connected with the computer or it is not able to communicate with it. Try the below steps to troubleshoot that.

  • Disconnect the printer’s USB from the connected PC and plug it to a different USB port. This will make Windows to reset the printer drivers and can help detect the printer.
  • Right-click on the printer icon in Devices and Printers and click Troubleshoot. It will launch an inbuilt Windows Troubleshoot, which might help identify a persistent issue of the printing system.
  • Disconnect and configure the printer. For that, unplug the USB cable from the PC and right-click the printer icon and choose Remove. If it prompts if you want to remove the printer, select Yes upon prompt. You will follow a troubleshooting wizard or steps to reconnect the device next.

If all steps mentioned here fails to resolve receipt printer connectivity, get in touch with tech professionals for remote troubleshooting.

How to Troubleshoot a One-Side Fading Printout Issue

Troubleshooting Printer Problems

One-Side Fading Printout Issue

Printers are the most important part of an office set up. Both company employees and customers may rely on plenty of printouts to fulfill official communication or formal correspondence. However, to discover that the printer has given a printout of pages with fading on a side of the page may prove to be frustrating to you or your customers.

The one-side fading on a printout may happen due to issues like moisture on the paper, or because of the toner cartridge running out of ink. In fact, it may even indicate potential hardware or software issues that necessitate professional printer service. However, you should take certain steps as listed below before calling the professionals to service the printer.

Try taking off the paper in the paper tray of the printer and replace it with a new paper. If you happen to store the printing paper on a place with moisture, it is likely that one side may be moistened. The paper may even have an irregular surface, which causes the fading problem. So try replacing the paper to determine and eliminate both possibilities.

Troubleshooting Printer Issues

Common Printer Issues

Open a browser and then try taking a printout of a given web page with graphics and text. Take the printout on the newly fed paper to see if the issue persists. If an evenly printed page turns out, the old paper may be to blame. However, if the printout has a fading on left or right side before you began troubleshooting printer problems, proceed to the next step.

Check the ink level of the toner cartridge. For that, you need not look anywhere but the connected computer screen, which may show a low ink error. Alternatively, the printer may display a warning light of colors red, yellow, or orange, if and when the toner requires a replacement. If no warning shows on the printer, you can contact tech professionals to do printer service.

To remove the toner cartridge, open the covered area on the printer. Insert a fresh cartridge in place of the old one. Then, open a word document or a spreadsheet to see if the new cartridge works. Besides, do check that the printout turn out with even ink.

Common Office Printer Problems and Their Solutions

Troubleshooting Printer Issues

Common Office Printer Problems

Multifunction printers are really crucial in any office. A problem or error with them is enough to make you suffer in case of both money as well as time. So, it is really critical to understand the problem that may occur to your multifunction printers and the ways to tackle it like a pro. Below are some common office printer problems and the ways to address it for an efficiently running workspace.

Connection Problem

One of the most common issues with printers is the connection problem. In this case, the printer will lose its ability to connect to your PC or other devices. Obviously, you have to find the root cause to address the issue. There are many causes for this connection error and below are the steps you must follow to detect the real issue.

  • Make sure your printer is connected properly and is turned on.
  • Try rebooting the printer by powering it down. There are many cases where printer works properly after restarting it.
  • Check for any warning or error messages on your printer. Further, ensure the proper network connection to your computer.
  • Make sure that there is enough toner in the printer and there are proper media in the selected paper tray.
  • If your printer is doing the copying and scanning works but printing, there is high chance that the problem is with your network connection or your computer. So, check the printer driver on your computer and make sure that you have installed the latest version.

Low Printing Speed

This is a major issue if your office depends on the printer for large printing jobs. However, you can tackle this issue easily by making some simple changes, such as the ones discussed below.

Network Speed

Troubleshooting Printer Problems

Low Printing Speed

Check your network connection to see if it takes a long time to send your print jobs to the PC. Most people connect to their printer via Wi-Fi. However, it will affect the printing speed if you have a poor signal or an outdated network protocol. So, try to enhance your signal strength by upgrading the router or by repositioning it.

Print Quality

Most of the printers use high-quality printing mode by default, which affects the print quality and speed. Change the mode to either standard or draft mode for better performance so that your printer prints and save the resources fast. However, the image quality here will not be as good as in a high-quality mode.

Upgrade your Multifunction Printer

Upgrade your multifunction printer to the latest version for to boost up your printing speed. The modern versions can print hundreds of pages per minute and can also provide a wide variety of other security and productivity features along with them.

How to Fix Printer Spooler Not Working Error on Windows Server 2008 R2

Network Printer Troubleshooting

Printer Spooler Not Working Error

Printer servers are prone to an array of software problems, which can cause printer spooler not working error on Windows Server 2008 R2. Its first sign is an unexpected print downtime for the end users that rely on a specific printer server for network printing. In order to reboot the spooler through the server system, navigate to the list of processes below Administrative Tools on Windows Server 2008 R2. From the list, locate Print Spooler and choose Restart from the context menu.

Rebooting the printer spooler might help fix the error, but if the spooler crashes frequently on Windows Server 2008 (second release) you will need advanced troubleshoots. Some printer drivers may lead to memory corruption or can be incompatible with other devices in the network. If you feel printer driver is corrupt, follow the below steps to clear the spooler error.

  • Troubleshooting Printer Issues

    Common Printer Issues

    Enable Printer Driver Isolation on Windows Server 2008 R2. This is highly recommended by tech professionals who are into network printer troubleshooting especially if spooler crashes on the server. Doing this will avoid the printer drivers from interfering with the printing process done through software.

  • Install the latest version update of the printer driver. This should be done to clear spooler error since printer manufacturers release new versions occasionally with bug fixes that clear compatibility problems of the driver. However, be mindful of the fact that updating the printer driver may have an adverse effect with bugs and incompatibilities instead.
  • Downgrade the up-to-date printer driver in case that causes spooler not working issue on Windows Server 2008 R2. If you have spotted the error despite the driver being the latest release, downgrading it to an earlier version may solve the issue.

Note that it can also be the print jobs in the print queue of the spooler that may cause it to crash on Server 2008 R2. In order to identify that, open the print queue and check for stuck printing tasks if any or ‘ghost’ print jobs and cancel them. If they do not exist on spooler software, keep an eye on the queue just as client computers print in order to know if faulty connections cause malformed print jobs. To resolve the connectivity problem, you may have to delete the printers from the server and then install them one by one.

Tips to Avoid Bottlenecks in Network Printing

Network Printer Troubleshooting

Test Driver Versions

A network printer is connected to a server system. It is the server, which accepts the print jobs or printing queries sent from end users’ computers or printer drivers in network printing. A network may have uniform PCs with same version of Windows. However, since there are many versions of printer drivers as well, chances are that a corrupt driver version installed may conflict with printer driver on the server. If so, below are the tips to make the most of network printing.

Test the Driver Versions for Right Configurations

When adding a new laser printer on a network, get in touch with the system admin. If you do not have one in your small business, get in touch with tech professionals to test whether printer drivers are running smoothly. It is better to take precaution when adding a printer to a distributed network environment instead of having to rely on network printer troubleshooting on an ad-hoc basis. Tech professionals always resolve minor printer errors due to settings configuration issues or corrupt driver.

Perform Preliminary Research to Avoid Conflicts

Prior to purchasing a laser printer to hook up into a network, ensure printer driver supports with other systems. Ensure you have sufficient knowledge about the type of conflicts seen on end user’s printers, its corresponding driver or on a software program, which enables remote printer redirection (RDE) on the server or client systems. Knowing about the conflicts will help you to troubleshoot the issue remotely and resume productive printing.

Cancel the Print Queue and Retry Printing

Troubleshooting Printer Issues

Cancel Print Queue

If you have printers running with the right drivers and still face networking printing issues at office, an easy way to troubleshoot a particular one is to cancel the print queue from the printer spooler and restart the software. Sometimes, corrupt system 32 programs may cause bottlenecks in network printing. Spooler is one, and it manages the varying printing needs of IT professionals by letting them prioritize their printing tasks, including initiating print command and cancelation.

Reboot the Printer When in Doubt

If you are a rookie to network printing, contacting professionals in printer troubleshooting will be best for optimum printing. Oftentimes, a network printer issue may derive from a lost IP address or a network setting due to a power glitch. Rebooting the printer might resolve that situation.

How to Reset and Clear Printer Memory

Troubleshooting Printer Problems

Clear Printer Memory

Issues with the printer memory are one reason for several recurring issues such as a stuck printing or non-response. These issues can happen even when the hardware of the printer is intact and functioning normally. The printer can stop printing altogether if the memory of the spooler and the device is filled with queued files. It can cause the printer to become stuck and clearing out the memory is one way to resolve the problem. Restating both the computer and the printer can help clear out the memory.

The print queue is used to keep the multiple files send to print in order so that they are printed accordingly. The scheduled print jobs are kept in the print spool temporarily, which send the documents to the printer after the finish of each printout. Printers rely on the spool memory on the computer to print multiple files. In some cases, the spool needs to be cleared for troubleshooting printer problems. Below are some ways to reset and clear the memory of the printer.

Cancel Existing Prints

Troubleshooting Printer Issues

Restart The Printer

Canceling any remaining print jobs in the print queue can help in clearing the printer memory. On a computer running on Windows 7 or 8, go to Devices and Printers and then right click on the printer name. Click on the See What’s Printing option. This will display the print queue and the documents waiting to be print. On the Printer menu, click on Cancel All Documents for clearing out any remaining print jobs from the queue.

Restart the Printer

Restarting the printer will reset the device and clear its memory of any active print jobs. For this, turn off the printer and unplug it from the power socket. Leave it for a minute and then plug the printer into the power socket. This will fully clear out the power of the memory and erase it completely. Then turn the printer on and wait until it initiates start up completely before giving a new print command.

Cold Reset

A cold reset can clear of the memory of the printer, which is helpful in restoring it to the default settings. Most printers have an internal memory that contains some information regarding the network settings, print, and paper settings. Carrying out a cold reset is one of the most effective ways to clear any stuck printing issues and restores it to its normal functioning. However, the process for doing a cold reset varies depending on the printer model. Referring to the printer’s user manual will help in performing a cold reset appropriately.