A printer requires a computer to format the document for printing and in regulating many of its crucial settings. The two devices work together to execute printing applications smoothly since it is a two-way connection. This allows the printer to communicate with the computer about its status and any printing errors. Failure in this connection can result in the printer to stop working altogether.
This common printer error can cause the printer to stop printing as well as accept any commands from the computer. Diagnosing this issue is the first step in resolving it and thereby restoring the normal functioning of the printer. Below is how to resolve common printer connectivity issues.
Printer drivers are software installed on a computer that allows them to communicate with the printer. Mostly, these printer drivers are the cause of this connectivity issue to develop. Changes to the configuration of the computer or its operating system are one of the reasons why the drivers fail.
In such cases, it is recommended to download the latest version from the website of the printer manufacturer. For this, it is better to remove the older driver version and reinstall it with the fresh version for restoring the connection between the printer and the computer.
Mostly, a loose cable is likely to blame for connectivity issues between a printer and computer. This can prevent the data signals from getting properly transferred between the two devices. If loose cables are the case, the connectivity issue can be resolved quickly by unplugging the cables and then fastening them tightly at the ports of the printer and the computer.
In case of a wireless printer, issues with the router can affect the communication and data flow between the two devices. This issue can be resolved in Windows computers by making sure that the printer is connected to the network in the Devices and Printers option. The connection needs to be re-established as specified by the operating manual if the printer is absent on the network.
The status of the printer is another reason for connectivity issues. The printer can cease printing if it has run out of ink or toner and has an open tray. Additionally, if a paper jam occurs inside the printer, it can stop printing altogether and the only way to resolve this is by clearing it.
Pending documents can also prevent the printer from responding to new requests. This can be resolved by canceling all the pending tasks and sending it to the printer again.
Printer ghosting is a commonly occurring issue in laser printers that results in the production of faded printouts. This can affect the performance of a laser printer as they are used in offices to turn out high volumes of printouts.
Mostly, ghosting issues occur in older widely used printers, but it can occur for newer printers as well. The issue can result in a much-faded printout that is inferior when compared to the original soft copy stored on the computer.
Printer ghosting can result in a lack of detail in the printout that makes it incapable for use for any purposes. This issue occurs mainly due to the malfunctioning of the printing drum or fuser unit. As a result, the fuser does not heat the toner to the right temperature that will prevent it from adhering to the drum properly and thus appear lighter and faded on the paper.
However, there are many ways to prevent printer ghosting in laser printers. Carrying them out on a regular basis will help preserve the lifespan of the printer and its performance. Some techniques to prevent printer ghosting are described below.
The proper placement of the printer unit inside a room is a key factor that determines its lifespan. It is ideal to keep the printer in a room free of any moisture content, as the humidity can cause the toner power to clot, thus causing printer ghosting.
Regular cleaning and dusting of the printer would help in removing any buildup of dust, which in turn extends the longevity and smooth functioning of the printer.
Printer ghosting can also occur due to the malfunctioning of the fuser unit. There are several ways to carry out repairs and adjustments in the functioning of the fuser and that would be prescribed in the operation manual.
This includes changing the temperature of the fuser so that the toner adheres perfectly onto the paper. If the temperature of the fuser unit cannot be regulated, it is best to replace it with the help of a professional technician.
Another critical component that can cause printer ghosting in a laser printer is the drum unit. The drum is responsible for transferring the toner powder onto the paper surface to form the printout.
Mostly, an old drum can cause several printer errors and it is best to replace them with a new one. If the drum unit is new and the ghosting error persists, it is better to have the drum repaired by a professional technician.
Printers are useful peripheral devices that can be great when they work without any issues. When they do not work though, troubleshooting them can prove to be a frustrating task. There are many types of printers available in the market and they can run reliably for years. However, printers can stop working or malfunction due to many reasons.
The reason for the malfunctioning can be a simple one or a complex one. Many printer users do not use their inkjet printers often these days. This can make the ink to dry and block the nozzles of the printer. In addition, hair bands, paper clips, or even food items can fall into printers leading to paper jams and other issues. Below are some common printer problems that you may encounter while using a printer.
There can be many causes for your printer to malfunction and it will be a wiser idea to start from the basics. When your printer is refusing to work, you can look for error messages or warning lights. If there are no warning lights, you need to make sure that there is paper in the tray and the ink cartridge of the printer is not empty. In addition, check if the USB cable is plugged in. If you are using a wireless printer, make sure that it is connected to a Wi-Fi network. Another idea is to use a USB cable to connect your wireless printer.
You need to keep in mind that to print from your iPad, iPhone, or iPod Touch, the printer need to be wireless and should support AirPrint. Many wireless printers support AirPrint feature, however, the older models might not support the feature. Therefore, if you are unable to print from your iPad, iPhone or any other Apple device, the first thing to verify is that your printer support AirPrint. In case of Android devices, you may use the Google Cloud Print feature. You just need to install the Google Cloud Print on your mobile device from Play Store.
Modern printers will warn the user that the ink is running out. For a home user, the ink cartridge can last for a few weeks. It will be a wise idea to order new cartridges as soon as the printer show the message that the ink is almost finished. However, install the new cartridge only when the printer stops printing or when the colors fade. You can replace the cartridge once the printer is out of ink.
Several computer users have a misconception that setting up and configuring a new printer is a difficult task. However, the reality is that computer printers are one of the easiest devices that you can set up and configure. In fact, you can easily install computer printer by simply connecting to a power supply and PC.
However, in the case of other printers, you will need to perform a few more steps to complete the setup process. If you have no clue on how to install computer printer, then below are a few simple steps that will help you to accomplish that with ease.
You will now need to scroll until you find the Add a Printer If you have already located it, then make sure to strictly follow the on-screen instructions.
If you identify that nothing is happening when you are trying to print the document, then you need to ensure that you have put the paper into the right tray. In addition to that, you should also ensure that there are no papers stuck inside your computer printer before you run a new print job. If you are still unable to print documents, get in touch with an expert printer repair technician for further assistance.
The production of fast and quality prints is one reason why offices prefer to use laser printers. They can produce a huge volume of quality printer output within a short time. Laser printers are also cheap and have several advantages when compared to inkjet and dot matrix printer that make them particularly suited for office and home use.
Printing out large volumes of print continuously can result in several issues to develop in the printer especially among its mechanical parts. Most users report persistent issues related to the toner and the output of low-quality prints while regularly using their printer. Below are guidelines for diagnosing and fixing common laser printer issues.
For most users, it is quite difficult to install or replace the toner cartridge inside the laser printer. Improper installation of the cartridges can result in preventing the normal functioning of the printer. A stuck toner cartridge is a common issue caused due to many factors such as the use of a wrong cartridge model or improper installation.
Disconnect the printer from the power source and open the cover after the device is cooled down. Pull the toner cartridge or drum unit by gently applying force to the handle of the drum by pressing against the lever, switch, or button, depending on the printer model. Use the right toner cartridge model when replacing, then gently press it into place until an audible click is heard.
A slow printing is due to numerous factors either due to the failure of mechanical components or because of incorrectly configured printer software. Duplex printing, if provided by the printer, must be turned off which decreases the time required for printing. The quality setting of the printer in the printer software may be set improperly.
Verify the quality of the print to find out whether it is in draft, standard or highest quality mode. Using the draft mode is preferred for quickly printing large volumes of prints with minimal usage of ink or toner. Moreover, verify if the printer driver is configured properly and update or reinstall the driver if found otherwise.
Frequently occurring paper jams can be caused due to numerous issues with the printer. Misalignment of the paper in the feeding tray is the most likely cause of paper jams. Thick papers can also contribute to the issue. For cleaning a paper jam, the stuck paper must be removed from the printer.
For this, disconnect the printer and inspect the paths of the paper movement to find out the cause of the jam. If the paper is protruding from the rollers, hold the paper and gently pull it out by applying uniform pressure. In case the paper is still stuck, consult with the user manual before troubleshooting printer.