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A Brief Look at Office Printer Pooling and Its Pros and Cons

Troubleshooting Printer Issues

Office Printer Pooling

Most offices, especially big ones, have a setup where more than one printer is used at the same time. There may be lots of in-house document and paperwork, that needs to be finished, in which case, printing tasks can also take some time to complete. For high volume printing, printer pooling is often the best solution. This allows a collection of printers to work as one.

The Pros

  • Printing jobs are handled simultaneously. You only need one software and one printer name, and with this, more than one queue is dealt out to the first available printer. This way, there is no waiting time between printing tasks finishing and starting, and no build-up either.
  • Saves time because you do not have to wait. This affects productivity in a good way, and increases the efficiency of the workflow.
  • You get backup printers in case of malfunctions. When you set up a printer for pooling, you can still keep printing on other printers, even if one of them is experiencing failure and needs troubleshooting printer issues. This is another reason there will not be any delays.

The Cons

  • Office Printer Pooling

    Common Printer Issues

    You will not find the standard printer pooling features in all operating systems. Among the Windows line-up, only XP, NT, 2000, Windows 7 and Vista are compatible with this kind of thing. Operating systems that came later allow pooling unlimited number or printers.

  • When you pool printers, you will need the same printer software and driver for all of them. This also requires the printer models to be the same, or at least similar. For example, if you are using LaserJet Pro M1132, then the remaining printers must be the same or at least a similar model.
  • Pooled printers have to be placed next to each other. This is the only sensible way to use more than one printer for a single queue of prints. Otherwise, it can present problems. In a large office where the printers are kept far away from each other, you would have to walk all that way to get all your printed documents together.

Despite the snags, pooling printers has proven a very helpful system in many companies. The ease with which printing tasks can be completed, coupled with the time saved, is enough to bring up the productivity in most offices. It also works well if you have printers that are suited to office use, and to pooling.

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