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While sending documents or print jobs to a network printer, people at times come across an error message that says Windows cannot connect to the printer. Sometimes that is accompanied by an Access is Denied error message, while other times, only the error is shown. There are many reasons as to why it pops up on Windows, yet it mostly depends on the configuration.
To fix the error, first check whether the network printer is set up with a LAN port or whether the printer is connected to another system and is shared on the network. According to that, you have to troubleshoot the issue differently. For that, you can use the following network printer troubleshooting steps as a guide.
Try these steps in case the printer is physically connected to a system and it is shared on that computer and you are attempting to add the device to a different PC on the network.
You should be able to connect to the shared printer. However, in case you are receiving the above-mentioned error, then you can attempt to add your printer as a local device. For that, follow the below steps for troubleshooting printer issues. Make it a point to use these steps only if the printer is attached to a different system and is shared on the network.
In case you have a printer attached to wireless or LAN network, follow the below steps to fix the Windows cannot connect to the printer error.
You cannot connect to the printer if Windows Firewall prevents the connection. Ensure an exception is given for printer and file sharing through Windows Firewall on the computer and the PC to which the device is attached. Follow the steps mentioned below to enable the option.
You will come across the printer error if you are adding the device to a Windows 7 PC and the system that hosts the printer has Windows Vista or XP. In which case, you should download the drivers for Windows 7 from the manufacturer website and install it on the host computer. When you attempt to establish a connection from Windows 7 computer to the printer, the driver for the operating system should be accessible from the host PC for installation.
If you have an antivirus installed on the computer and it is blocking the connection, disable the software and then try to connect to the shared printer. If the underlying cause behind the connection issue is the antivirus’ blocking feature, disabling the software should resolve it.
In case you come still across the Windows cannot connect to the printer error while printing on a network environment, get in touch with our tech support professionals via the toll-free number listed above for advanced network printer troubleshooting.